Electronic supplier files with Doxis4

A 360° view of suppliers

Immediately find all information on suppliers, orders and deliveries and track the status of processes at all times.

Enhanced workflow efficiency

Automate and accelerate workflows in purchasing and supplier management for greater efficiency in your daily work.

Documented quality

Transparently document supplier relationships and procurement processes and optimize process quality with integrated reports.

Our team is able to draw conclusions based on the information in the digital supplier files regarding what went well in the supplier process and what needs to be optimized next year, also in terms of material quality.

Lars Schmerge, ECM Project Manager, Bernard Krone Holding SE & Co. KG

Provide information faster

Immediately locate the right quotations, contracts, invoices and more via full-text searches or supplier/order numbers — even filter the results by date, e.g. all deliveries in the last quarter

Save time

Doxis4 automatically assigns quotations, orders etc. to the correct eFiles, transfers data such as order number and delivery date, and automatically versions all changes to documents.

Simplify deadline compliance

Doxis4 notifies you of approaching delivery dates, award proceedings, expiring supplier certifications, inventory dates and more, and provides all documents ready for you to work on.

Stay compliant

With Doxis4 you archive all documents, data and processes in line with audit requirements, document decisions on orders and suppliers, and minimize your exposure to liability risks.

Streamline daily work

New suppliers or orders in SAP, Microsoft Dynamics, or Oracle? Doxis4 automatically creates eFiles, launches order processes, and transfers supplier data and material master data.

Boost productivity

Integrate Microsoft Office and Outlook with Doxis4, use the search and filing functions directly from these applications and automatically archive emails in the correct supplier eFile.

The Doxis4 electronic supplier file delivers

Enhance your supplier management efficiency

On-time delivery of products and services to customers is business critical and relies heavily on the punctual arrival of the necessary materials. With the Doxis4 electronic supplier file, you bring together quotations, orders and delivery notes, as well as data from ERP and SCM, on one central platform. A 360° view of procurement processes and suppliers, paired with automated workflows, enables you to manage procurement processes with greater speed and transparency — while optimizing your workflows and quality in parallel. Work with suppliers from any location simply and securely using the Doxis4® iRoom®. It all adds up to greater efficiency for your supplier management.

Case study

With the information in the supplier file, our purchasing staff can draw conclusions about what went well within the delivery processes.

Werner Höltl, Application Manager (Finance), Duravit AG

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How to manage processes using electronic supplier files

Automated processes

From checking purchase requisitions and sending out supplier inquiries to handling budget approvals, orders and order confirmations: With Doxis4, you automate the entire purchase-to-pay process.

Flexible task management

When inquiries about materials or equipment come in, Doxis4 lets you involve production, HR or any number of other departments in the workflow: You create and manage tasks ad hoc and document every decision made throughout.

Collaboration using the Doxis4® iRoom®

Doxis4 makes it easy to share information with your suppliers: Suppliers use the protected Doxis4® iRoom® to upload e.g. their certifications while you can send them quality assessments, photos of defects and much more.


Collaboration in supplier management

See how Eissmann Group Automotive uses the Doxis4® iRoom® to integrate its international suppliers into processes.

More eFiles for purchasing & procurement


Use Doxis4 eFiles for all your purchasing activities. eFiles are a central repository of all the information your department needs, from emails and quotations to comments, orders, invoice documents and related workflows.


Which materials have been requested? Where are they to be purchased? Which terms and conditions apply? How are material consumption and quality? See everything at a glance in the Doxis4 eFiles for materials.

Material resources

Do you order office supplies, hardware or work clothing for your employees? Use the Doxis4 eFiles to manage your material resources and keep a full overview at all times.


Electronic supplier files in the industry

From procurement to manufacturing to communication with suppliers: Doxis4 supplier files are your single source of truth. Find out how you can use Doxis4 to manage all relevant information about your suppliers and thus reduce supply and manufacturing costs.

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Get to know Doxis4 live!

In a live demo or at your place of business.

Arrange a Live Demo

Find out more about electronic supplier files at work:

Efficient supplier management worldwide: Video: Eissmann Group Automotive

Watch Customer video

How Bernard Krone Holding uses eFiles to optimize quality in purchasing

Read Customer Story

Duravit has worldwide access to all supplier-related information

Read Customer Story

Flexible eFile solutions with Doxis4: Using the electronic file

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Find the right DMS for your needs!

What should a DMS offer? What are the benefits you seek from it? This guide takes you step by step through the process of finding and launching a document management system. It includes practical information and checklists, use cases and recommendations.

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How can we help you further?

Would you like to learn more about how the Doxis4 electronic supplier file can be used in your company? We would be pleased to give you a live demonstration of Doxis4 — also at your place of business! We look forward to hearing from you.

Find out how Doxis4 can help you to reach your goals.

How can we help you?

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