Contract management with Doxis4

Consistent company-wide

Get a complete overview of all contracts & conditions in your company and align your administration.

Faster contract processes

Steer contract processes automatically & maintain control over the entire life cycle — from draft to termination.

Meet deadlines

Meet individual contract obligations & deadlines, in addition to data protection laws, retention periods and deletion dates.

Now that employees from outside of the Finance department can view contracts and their obligations, there is a lot more understanding regarding our fulfillment of conditions. They identify with the situation and are much more motivated to comply.

Rainer Hass, Team Lead Accounting, Raffinerie Heide GmbH

Costs & risks under control

Optimize your business relationships & contract conditions while proactively monitoring obligations and risks.

Access every contract, at any time or place

Establish a single source of truth for all contracts to raise the speed & transparency of contract processes.

Respond quickly with precise information

Find the information you need immediately to respond to inquiries in any phase of the contract process.

Speed up contract approvals

Relieve your contract experts & legal counsel by automating many steps of the contract life cycle.

These companies have chosen Doxis4 Contract Management


Master your company’s global task: contract management

Contract management is the basis on which every company runs its business. Do you decentrally manage and archive a wide range of contracts, e.g. for loans, with suppliers and employees, or rental, purchase or framework agreements? With Doxis4 Contract Management, you can reduce your error rate and resources required: Manage all contracts in a uniform way, increase transparency and boost security and compliance. Doxis4 makes it easier to work on contracts thanks to DMS functions such as annotations, templates and version control.

Case Study

Automated contract workflows are a true benefit for us. In the past, paper files with contract content were passed back and forth across the department to get approval. It was very time-consuming.

Heiko Oesterling, IT & Organization Services Manager, Aareal Bank Group

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Der Audit Trail von Doxis4 protokolliert alle Zugriffe und Veränderungen an den Unterlagen während des gesamten Vertragslebenszyklus.

Compliance, EU GDPR & data security

Contract management with Doxis4 ensures compliant information governance.

Doxis4 makes sure that your data is securely and compliantly stored: it prevents unrestricted and unauthorized access to contracts. The Doxis4 audit trail logs all accesses and modifications in documents throughout the contract life cycle. All contracts are stored audit-proof as, for example, a TIFF, PDF and PDF/A. With integrated storage and deletion management, you are able to store all contract documents securely and in compliance with retention periods and the EU GDPR.

Product video

One tool to manage the entire contract life cycle

Gain a 360-degree view of your contracts throughout the life cycle to ensure fast response times, complete contract data access, and compliant management. Get a look at how it works in this video.

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Mit Dokumenten­management zur 360°-Kunden-Sicht

All contract data at a glance

Contract management with Doxis4 provides you a clear and complete overview of all contract information and streamlines your contract processes.

Electronic contract files

The contract file provides an overview of all key contract data, incl. deadlines and reminders. You are able to store contracts and its documents in a secure, structured & complete way.

Automated contract processes

Create, verify, release, finalize, manage and archive: With Doxis4, this workflow is documented orderly, transparently and verifiably.

Connected to ERP & CRM

Doxis4 automatically transfers master data on customers, suppliers and partners from your integrated ERP and CRM systems and inserts it into your contracts — error-free and up-to-date.

Intelligent search & automatic filing

You can directly access the information you need using intelligent search functions. Doxis4 files contracts in the right place, supplementing contract numbers, deadlines, prices or conditions — all automated.


Get to know Doxis4 live!

In a live demo or at your place of business.
 

Arrange a Live Demo


Learn more about digital contract management at work:

How Krone launched digital contract management to create end-to-end information logistics

Read Customer Story

How Raffinerie Heide meets contract obligations towards financial partners

Read Customer Story

Find out what kind of role contract management plays in digital transformation

Read Customer Story

How DEGES keeps an overview of thousands of contracts in highly complex infrastructure projects

Read Customer Story

Contract management with Doxis4:

  • Digital contract files, including processing history and audit trail
  • Template management: standard contracts, correspondence, memos
  • Automated contract workflows & task management, also ad hoc
  • Numerous integrations, incl. ERP, CRM, Microsoft Office & Outlook
  • Contract dashboard & reports, e.g. of contracts & suppliers
  • Notifications of changes in contract documents, files & processes
  • Management of retention periods, blocked access & legal holds
Further details

Find the right DMS for your needs!

What should a DMS offer? What are the benefits you seek from it? This guide takes you step by step through the process of finding and launching a document management system. It includes practical information and checklists, use cases and recommendations.

 

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How can we help you?

Let's work together to overcome your challenges in contract management!

Do you want to learn more about digital contract management? We are happy to show you how Doxis4 works – in a live demonstration or in person at your company! We look forward to hearing from you!

How can we help you?

+49 (0) 30 498582-0

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