Contract management with Doxis4
Now that employees from outside of the Finance department can view contracts and their obligations, there is a lot more understanding regarding our fulfillment of conditions. They identify with the situation and are much more motivated to comply.
Rainer Hass, Team Lead Accounting, Raffinerie Heide GmbH
Master your company’s global task: contract management
Contract management is the basis on which every company runs its business. Do you decentrally manage and archive a wide range of contracts, e.g. for loans, with suppliers and employees, or rental, purchase or framework agreements? With Doxis4 Contract Management, you can reduce your error rate and resources required: Manage all contracts in a uniform way, increase transparency and boost security and compliance. Doxis4 makes it easier to work on contracts thanks to DMS functions such as annotations, templates and version control.
Automated contract workflows are a true benefit for us. In the past, paper files with contract content were passed back and forth across the department to get approval. It was very time-consuming.
Heiko Oesterling, IT & Organization Services Manager, Aareal Bank Group
Compliance, EU GDPR & data security
Contract management with Doxis4 ensures compliant information governance.
Doxis4 makes sure that your data is securely and compliantly stored: it prevents unrestricted and unauthorized access to contracts. The Doxis4 audit trail logs all accesses and modifications in documents throughout the contract life cycle. All contracts are stored audit-proof as, for example, a TIFF, PDF and PDF/A. With integrated storage and deletion management, you are able to store all contract documents securely and in compliance with retention periods and the EU GDPR.
One tool to manage the entire contract life cycle
Gain a 360-degree view of your contracts throughout the life cycle to ensure fast response times, complete contract data access, and compliant management. Get a look at how it works in this video.Watch now
All contract data at a glance
Contract management with Doxis4 provides you a clear and complete overview of all contract information and streamlines your contract processes.
Learn more about digital contract management at work:
How Krone launched digital contract management to create end-to-end information logistics
How Raffinerie Heide meets contract obligations towards financial partners
Find out what kind of role contract management plays in digital transformation
How DEGES keeps an overview of thousands of contracts in highly complex infrastructure projects
Contract management with Doxis4:
- Digital contract files, including processing history and audit trail
- Template management: standard contracts, correspondence, memos
- Automated contract workflows & task management, also ad hoc
- Numerous integrations, incl. ERP, CRM, Microsoft Office & Outlook
- Contract dashboard & reports, e.g. of contracts & suppliers
- Notifications of changes in contract documents, files & processes
- Management of retention periods, blocked access & legal holds
Find the right DMS for your needs!
What should a DMS offer? What are the benefits you seek from it? This guide takes you step by step through the process of finding and launching a document management system. It includes practical information and checklists, use cases and recommendations.
How can we help you?
Let's work together to overcome your challenges in contract management!
Do you want to learn more about digital contract management? We are happy to show you how Doxis4 works – in a live demonstration or in person at your company! We look forward to hearing from you!