Contract management with Doxis4
Get a handle on a global company task
Digitally manage your contracts company-wide with Doxis4.
Contract management is the basis on which every company runs its business. Do you manage and archive contracts for purchases, loans, suppliers, staff, leases and framework agreements on a decentralized basis? Digital contract management with Doxis4 reduces the error rate and cuts your costs: You manage all contracts uniformly to enhance transparency, increase security and improve compliance. Doxis4 makes it easy to process your contracts — thanks to DMS functions such as annotations, templates and versioning. The result: You work entirely digitally company-wide.
Employees spend 50% of their time searching for information and need on average 18 minutes to find paper documents.
Contract management with Doxis4: Your advantages
Contract management made easy
DEVK processes 2,000 damage claims daily. For each one, corresponding contracts are in place. Read on to find out how DEVK uses contract eFiles and automated workflows to efficiently manage its contracts.READ NOW
Contract details at a glance
Contract management with Doxis4 makes it easy for you to keep a full overview of all contract details and simplifies your contract processes across the board.
Integrated template & deadline management
Process contracts more easily and in better time with Doxis4.
Doxis4 makes creating, reviewing and updating contracts a cinch. Thanks to the integration with Microsoft, you access all contract templates directly and begin processing right away in the familiar Microsoft Office environment. Doxis4 incorporates helpful DMS functions directly into Microsoft:
- Template management for contract uniformity
- Versioning of all contracts, including annotations
- File & search directly from Microsoft Office
- Deadline management, e.g. for expiring contracts, including escalation function
Compliance, EU GDPR & data security
Contract management with Doxis4 assures your compliance.
Doxis4 makes sure your data is secure by preventing uncontrolled and unauthorized access to contracts. The Doxis4 audit trail logs all access and changes made to documents during the entire contract life cycle. Save all contracts in line with audit requirements, e.g. in TIFF, PDF or PDF/A format. You also securely store and delete all contract documents in line with legal retention periods and the EU GDPR using the integrated functions.
Reports & dashboards
The Doxis4 Reporting Service delivers fast, in-depth analyses of your contracts — even for huge data volumes.
Company-wide contract management is your gateway to digitalization: Doxis4 lets you digitize many more cross-department processes, from inbound mail and invoices to customer processes and collaboration.
Contract management with Doxis4:
- Digital contract files, including processing history and audit trail
- Diverse integration options — with ERP, CRM, Microsoft Office & Outlook, etc.
- DMS functions: versioning, annotations and more.
- Multiple search functions: metadata and full-text; filter, sort & bookmark results
- Template management: standard contracts, correspondence, memos
- Workflows: ad hoc & predefined, incl. workbasket function
- Automatic notifications of changes to documents, files & processes
- Automated management of retention periods, blocked access & legal holds
Contact us! We are happy to answer your questions about Doxis4 enterprise content management. Would you like to experience Doxis4 firsthand? We would be pleased to give you a live demonstration.
We look forward to hearing from you!