Initial situation

The HistoryCenter of AUGUST STORCK KG contains materials and media from over 100 years of
company history. There is a huge range of types of material from paper-based originals such as
photographs, photograph albums and price lists to samples for packaging materials such as sweet
wrappers, packet materials and labels as well as a variety of video and audio formats. These
represent a priceless intangible asset to the company, reflecting its Westphalian roots. To preserve
this asset over the coming decades, in addition to restructuring/optimising the retention (storage
location, ambient conditions, etc.) of the physical originals, they were also digitised. As an option for
the future, it was considered important that it should be possible to make the digitised documents
available to a larger group of users and thus allow Storck's history to be experienced.

Reasons for SER

• AUGUST STORCK KG is a satisfied SER customer of many years' standing and has been using
  SER's archiving solutions for over 20 years
• The HistoryCenter has been used since 2011 and is integrated seamlessly in the existing
  infrastructure

Solution

Establishment of a historical company archive (HistoryCenter) for the digital storage of historical
documents and multimedia items relating to the company on the basis of Doxis4.t

Volume of documents

High- resolution file formats: around 16.4 TB; highly compressed file formats: around 1.2 TB (on
completion of the takeover of the originals digitised by an external service provider in 2014)

Users

Corporate Communications department

Implementation

• Digitisation of the originals by an external service provider
• Core attributes are included in the file names and automatically inserted in the application
• Placement of the documents in the company hierarchy (structured tree)
• Storage of associated objects in electronic records
• Searches: attribute- specific, hierarchical via structured tree, full- text
• Option for the future: expansion of the group of users to include marketing areas with read access
  to items without blocking flags
• Further option for the future: integration of the collection of press cuttings in the HistoryCenter

Benefits

• Preservation of materials and media from 100 years of company history
• The greatest possible degree of flexibility for reproduction by means of electronic archiving
• Assurance of long- term legibility and playback of videos and audio recordings