Contract management with Doxis
Now that employees from outside of the Finance department can view contracts and their obligations, there is a lot more understanding regarding our fulfillment of conditions. They identify with the situation and are much more motivated to comply.
Master your company’s global task: contract management
Contract management is the basis on which every company runs its business. Do you decentrally manage and archive a wide range of contracts, e.g. for loans, with suppliers and employees, or rental, purchase or framework agreements? With Doxis Contract Management, you can reduce your error rate and resources required: Manage all contracts in a uniform way, increase transparency and boost security and compliance. Doxis makes it easier to work on contracts thanks to DMS functions such as annotations, templates and version control.
Compliance, EU GDPR & data security
Contract management with Doxis ensures compliant information governance.
Doxis makes sure that your data is securely and compliantly stored: it prevents unrestricted and unauthorized access to contracts. The Doxis audit trail logs all accesses and modifications in documents throughout the contract life cycle. All contracts are stored audit-proof as, for example, a TIFF, PDF and PDF/A. With integrated storage and deletion management, you are able to store all contract documents securely and in compliance with retention periods and the EU GDPR.
Gain a 360-degree view of your contracts throughout the life cycle to ensure fast response times, complete contract data access, and compliant management. Get a look at how it works in this video.
All contract data at a glance
Contract management with Doxis provides you a clear and complete overview of all contract information and streamlines your contract processes.
Contract management with Doxis:
- Digital contract files, including processing history and audit trail
- Template management: standard contracts, correspondence, memos
- Automated contract workflows & task management, also ad hoc
- Numerous integrations, incl. ERP, CRM, Microsoft Office & Outlook
- Contract dashboard & reports, e.g. of contracts & suppliers
- Notifications of changes in contract documents, files & processes
- Management of retention periods, blocked access & legal holds
How can we help you?
Let's work together to overcome your challenges in contract management!
Do you want to learn more about digital contract management? We are happy to show you how Doxis works – in a live demonstration or in person at your company! We look forward to hearing from you!
Frequently asked questions about contract management
Contract management describes all processes related to a contract: from creation, review and editing to the management of ongoing and terminated contracts. This applies to contracts with customers, suppliers and partners. An optimal contract management software reminds you of expiring contracts and thus prevents problems due to missed deadlines.
A contract management software offers process optimizations on different levels. Some advantages include: Better customer service through timely follow-up on expiring contracts. Better overview of ongoing costs of contracts with suppliers. Faster contract creation through contract templates and quick access to existing contracts with a customer.
The basis of a contract management software is usually an ECM system, which provides functions for the administration of contracts. These include, among others: management of contract templates, individual contract workflows and automatic reminders for deadlines.