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Discover digital invoice processing with Doxis
In this brochure, you’ll learn
6 steps to digital invoice processing with Doxis
Step 1:
Invoice receipt
Doxis begins processing electronic invoices as soon as they arrive. Corresponding interfaces enable Doxis to autonomously access the digital inbox and retrieve the invoices arriving there. Paper-based invoices must be scanned in line with regulatory requirements before being transferred to Doxis.
- Extendible to establish company-wide inbound mail processing & even a complete ECM platform
- Digital invoice ledger
Step 2:
Extraction of data
Doxis uses pre-trained AI to recognize, capture and interpret all essential invoice data. While the EU’s EN 16931 standard is supported, Doxis can also process non-compliant formats from other countries. If new fields are needed, the AI can be trained in minutes. Invoices are automatically categorized and stored in the correct digital file, such as the matching supplier file.
- Supports formats like paper, PDF, email and EN 16931-compliant eInvoices such as XRechnung, ZUGFeRD and Factur-X. Distinguishes between standard PDFs and structured eInvoice formats.
- For invoices with & without a PO reference (including automatic posting), single, partial, collective and final invoices
- On-the-fly learning allows the system to constantly improve the recognition of invoice documents
Step 3:
Verification
Doxis checks that inbound invoices are correct and contain all mandatory information. If a related document with an order reference exists, such as an order confirmation or delivery note, the invoice is automatically compared. Discrepancies trigger immediate alerts and, if needed, human validation to prevent delays.
Doxis transfers the invoice data in the correct format to your ERP system, e.g. SAP, via an interface for further processing.
- Cover all types of release processes
- Deep integration in SAP & connection to any ERP & financial accounting system
- Supports a wide range of currencies and up to 13 languages
Step 4:
Release
Doxis transfers the verified invoice to a release workflow and uses various criteria, e.g. cost center, invoice items and amounts, to determine who is responsible and assign them the task of releasing the invoice. The multi-stage release workflow ensures you fulfill all internal requirements, such as the separation of duties. A deputy rule lets you sub in alternative coworkers at short notice to keep the invoice release process moving swiftly and prevent backlogs.
- Automatically define processors and escalation mechanisms
- Multi-stage release workflow, delegation and deputy rules
Step 5:
Posting
After the invoice has been released, Doxis transfers all posting-related data to your ERP or accounting system, where employees post the invoice within the payment deadline.
- Invoices with a purchase order reference are processed completely by Doxis — including automatic posting
- Secure cash discounts
- Integrated data warehouse with comprehensive reports
Step 6:
Audit-proof archiving
Doxis archives all business documents, including your invoices, in compliance with regulatory requirements in its audit-proof archive.
Are you ready to navigate the complexities of eInvoicing compliance?
Meet Doxis eDocument Exchange, a key feature of Doxis Intelligent Invoice Automation. In an increasingly regulated world, this cloud-based solution enables the secure, compliant reception of electronic invoices from over 30 countries, empowering organizations to seamlessly manage eInvoicing demands while scaling their operations.
Doxis eDocument Exchange is now available for Doxis Intelligent Invoice Automation customers.
Optimize your invoice processing with these Doxis features
Integration in your IT landscape
How can we help you?
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