ECM for Purchasing & Procurement

ECM for procurement processes

Save time and money with order processes and supplier management using Doxis4.

The increasing pressure to innovate is affecting purchasing and procurement: You constantly need to improve your processes  to procure goods on time and within budget – from purchase requisition and order verification to supplier management. The challenge is to maintain relationships with suppliers and service providers all over the world while dealing with complex contract structures, countless deadlines and thousands of associated documents. How do you keep track of all this information and all these processes while simultaneously identifying potential for process and quality optimization? With Doxis4.

Our team is able to make better decisions based on the information in the supplier eFiles regarding what went well in the supplier processes and what needs to be optimized next year, also in terms of material quality.

Lars Schmerge, ECM Project Manager, Bernard Krone Holding SE & Co. KG

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ECM solutions for purchasing & procurement

Digital purchase requisitions

Automates the purchase requisition, assists when filling in cost center, project number, etc., and shows the order status

Automated order releases

For order verification, release of orders, including automated deadline reminders

ERP integration

Automated data transfer & archiving from SAP and other ERP systems via certified interfaces

Supplier onboarding

Digital processes to identify suitable suppliers, request certifications, meetings with suppliers, audits, etc.

Quality management

Digital, verifiable QM processes for supplier management, recertification & correct inventory process

Documentation & reports

Record the processing times in purchasing, order volumes in all departments, contract deadlines, delivery times, etc.

Best practice

Managing supplier relationships worldwide

See how the internationally dispersed buyers and suppliers of Eissmann Group Automotive organize their collaboration in the Doxis4 iRoom.

Your advantages with Doxis4


Faster & more efficient procurement processes


Easier purchase requisition for employees in all departments


Better collaboration & communication with suppliers


Overview of process optimization potential


Verifiable quality & compliance in liability issues


Audit-compliant archiving of documents subject to mandatory retention

Best practice

Purchasing teams interlinked worldwide

Duravit is represented in more than 120 countries – and requires materials for its sanitary fixtures in all locations. Sales and purchasing are using Doxis4 to work together across all international locations and manage global supplier relations. Find out here how Duravit uses Doxis4 to do this in multiple languages.


Process optimization with documentation & reports

With Doxis4, you can keep an eye on procurement processes at all times.

Which suppliers are fastest? How long does which subsidiary take to verify orders? Figures such as these help you to further optimize your processes. Doxis4 documents all processes, processing times and partial steps. You always have the integrated reports on hand – no matter where you are. This enables you to react immediately to deviations, prevent costly delays and optimize your procurement processes in the long term.

Learn more about Doxis4 at work:

Streamline procurement processes with modern document management

Read White Paper

Better collaboration with global suppliers in the Doxis4 iRoom

Read Customer Story

Optimized procurement processes: Customer video on Bernard Krone Holding

Watch Customer video

Doxis4 & ERP integration for connected procurement processes

Watch Product video

Doxis4 is available in 13 languages

Multilingualism & Unicode capability make Doxis4 the ideal ECM platform for multinational deployment.

Doxis4 is highly scalable with a multi-tenant architecture that can be rolled out globally and managed centrally. Doxis4 is available in English, German, Dutch, French, Spanish, Portuguese, Italian, Polish, Russian, Turkish, Chinese, Hungarian and Arabic. This means that multinational companies can provide their decentralized purchasing teams user interfaces and metadata in their respective local languages thanks to Doxis4.

Expanding your solution

Doxis4 platform approach

From production to purchasing to accounting: Doxis4 offers solutions for your entire company – and creates the conditions for end-to-end digital, cross-departmental processes.

Discover Doxis4

Contact us! We are happy to answer your questions about Doxis4 enterprise content management. Would you like to experience Doxis4 firsthand? We would be pleased to give you a live demonstration. 

We look forward to hearing from you!

How can we help you?

+49 (0) 30 498582-0

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