Let the do the
work for you

Electronic lease files with Doxis

means

Centralized

All information about lease agreements in one place

Practical

Easier processing of lease workflows & documents

Transparent

Archive lease agreements securely & transparently — and in line with IFRS 16

Utilize the power of the

Electronic lease files with Doxis give you a full overview of all your leasing business.

From vehicle fleets and hardware to containers, plant or printers, the volume of documents involved in leasing is huge. The Doxis electronic lease file brings order to the chaos: It bundles together all lease agreements, vehicle titles, terminations, handovers and invoices — uniformly structured and accessible from anywhere. It even contains emails, photos and data from business partners. Doxis not only documents all of your leasing business; it also archives relevant documents in line with audit requirements and IFRS 16. Whether you're a lessor or a lessee: Transparently manage your lease assets and never miss a deadline again — let the e work for you!

Electronic lease files with Doxis: Your benefits

1

See all information on your leasing business at a glance

2

Directly access all lease information

3

Maintain full transparency in all lease processes

4

Automatically comply with contract & termination deadlines

5

Archive lease agreements & invoices in line with audit requirements

6

Effortlessly comply with IFRS 16

Best practice

Electronic lease files for lessors

FCA Bank operates in the automotive financing sector as a provider of lease agreements for motorists. It manages all of these lease agreements with Doxis. Read on to find out how Doxis has greatly improved the quality of service in leasing business at FCA Bank.

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What's behind the power of the ?

Doxis eFiles simplify your daily work — thanks to the power of the e.

Doxis electronic files are your gateway to rolling out digital processes and collaboration company-wide. eFiles pool all information across multiple departments on, e.g. customers, suppliers, products, projects, employees and much more. Doxis eFiles make your digital information management:

  • Informed: See all relevant information at a glance
  • Structured: View the business context from all kinds of perspectives
  • Secure: Document processes, protect & store information securely

Best practice

High-performing eFiles for the entire fleet

At the Krone Group, the days of searching through mounds of paperwork for lease agreements are a thing of the past. Today, the purchasing team digitally accesses all leases, orders, invoices, accident reports and photos of damage. Read on to find out how Krone manages its entire vehicle fleet with Doxis eFiles.

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means centralized

The Doxis electronic lease file clearly and systematically bundles together all information from decentralized leasing business.

Central access

Whether you're in purchasing, accounting or a different location entirely, with Doxis you access lease files from anywhere and on any device. Handling the handover of some machinery? Just upload the photos directly from on site.

Simple search

Find documents using ID numbers, contract references or the number of a leasing partner, for example. Doxis also displays user-selected overviews — for instance, all contracts with a certain partner from the last two years.

Clear structure

Transparently store everything from correspondence and contracts to terminations, machine drawings, damage claim photos and more in the lease file folders — including all document versions.

Universal document viewer

The Doxis viewer displays over 250 formats, including images, drawings, PDFs, emails, etc. You open the file without having to install the original application — and without leaving the Doxis lease file.

means centralized

The Doxis electronic lease file clearly and systematically bundles together all information from decentralized leasing business.

Central access

Simple search

Clear structure

Universal document viewer

Brochure

Electronic lease files: deployed internationally

Do you lease containers or vehicle fleets in other countries? The Doxis lease file is available in 13 languages. Read on to find out how you can manage your leasing business worldwide with Doxis.

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means integrated

Doxis puts all up-to-date data on your lease partners at your fingertips.

The Doxis electronic lease file brings together all documents and data relating to your leasing business. Simply integrate Doxis into your lease management software or your ERP system, e.g. using certified SAP interfaces. Adding a new lease partner to the system? Doxis automatically creates a new lease file. Making changes to the data on a lease asset? Doxis updates the lease file for you. Simply switch between Doxis and your business applications with one click.

means practical

Whether you create contracts as a lessor or manage your assets as a lessee, Doxis makes your leasing business a cinch.

Microsoft Office integration

Continue creating your lease agreements in the Microsoft Office environment thanks to the integration with Doxis — including DMS functions: Search and archive directly from the documents themselves, or utilize contract templates, annotations and versioning — these are just some of the advantages of managing your contracts with Doxis.

Automatic deadline reminders

Whether lessor, lessee or both, with Doxis you keep complete track of your lease agreement deadlines. Doxis not only reminds you in good time about termination deadlines and more, it also supplies you — or, in your absence, your deputy — with the relevant documents.

Cross-department workflows

Automated workflows help lessors to review and approve lease agreements and much more. As a lessee, you manage the entire lease process with Doxis: e.g. from HR's request for a new company car to the lease of the car by the purchasing team, right through to invoice processing by the accounting team.

means practical

Whether you create contracts as a lessor or manage your assets as a lessee, Doxis makes your leasing business a cinch.

Microsoft Office integration

Automatic deadline reminders

Cross-department workflows


Get to know Doxis live!

In a live demo or at your place of business.
 

Arrange a Live Demo


means transparent

With Doxis, you transparently archive and control all lease processes and documents.

Who approved which lease agreement? When was an invoice paid? Doxis documents your leasing business from end to end. You archive contracts, documents and other tax-related paperwork in line with audit requirements: Doxis is certified as compliant with these standards and automatically complies with legal retention periods. The result: All the information you need to analyze your lease agreements is at your fingertips. Doxis provides a wide array of relevant reports, e.g. broken down by lease type, so you can quickly collate all the contracts required for your accounts, e.g. under IFRS 16.

Discover Doxis!

EFiles, contract management, invoice processing, release workflows: Doxis doesn't only handle your leasing business. Optimize further business processes by deploying Doxis across your entire company, from HR to customer service and many other departments.

Discover Doxis

Contact us! We are happy to answer your questions about Doxis enterprise content management. Would you like to experience Doxis firsthand? We would be pleased to give you a live demonstration.

We look forward to hearing from you!

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