Security
from the outset

Document archiving with Doxis4

Certified

Archive documents — even eInvoices — in line with audit & EU GDPR requirements

Complete

For all documents, processes, data & transactions from leading systems

Reliable

A reliable body of information at the touch of a button: access all documents at any time

The right document for every posting

Document archiving with Doxis4 gives you security throughout your entire accounting workflow.

Your documents are a record of your business operations. They form the basis for proper accounting and smooth-running tax audits. With Doxis4 document archiving, you store all documents with full traceability in line with audit requirements and the EU GDPR. Doxis4 is certified as compliant with these standards. From inbound and outbound invoices, transaction journals and account statements to account balances, emails and eInvoices: Doxis4 archives it all and more — automatically and in compliance with legal retention periods. Regardless of how old the transaction is, access the right document and related data from your ERP, financial accounting or resource planning systems within seconds. Doxis4 puts an end to the threat of sanctions, financial risks and damage to your reputation. With Doxis4, all the documents necessary for your next tax audit stay quickly and easily accessible.

Document archiving with Doxis4: Your advantages

1

Archive documents with full traceability in compliance with audit & EU GDPR requirements

2

Comply with legal retention periods automatically

3

Find all documents fast — posting data, emails and more

4

Access all document-related transactions directly

5

Benefit from full protection from modifications, loss & deletion

6

Retrieve relevant documents during tax audits for instant viewing

Best practice

Document archiving with Doxis4 keeps the tide of documents in check

Document archiving with Doxis4 keeps the tide of documents in check

With over 88,000 inbound invoices of up to 300 sides each to handle, Fraport keeps full control of this deluge thanks to Doxis4. The airport operator processes and archives all invoices using the Doxis4 solution integrated into SAP. It also uses Doxis4 to archive HR and construction documents. Read on to find out how the Doxis4 archive grows flexibly with Fraport's needs.

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Certified security

Compliant document archiving: Play it safe with Doxis4 certifications.

From delivery notes to HR documents, income tax statements to invoices, with Doxis4 all inbound and outbound documents are archived in an audit-proof way from the outset. Full traceability protects your documents against unauthorized access, modifications and deletion. Doxis4 automatically complies with legal retention periods. At the same time, Doxis4 verifies that documents containing personal data are stored in compliance with the EU GDPR. Doxis4 is certified for all of the following:

Mit den Doxis4-Zertifizierungen gehen Sie bei Ihrer Belegarchivierung auf Nummer Sicher.

Best practice video

The archive is growing with

Fraport uses electronic archiving with Doxis4 company-wide. Watch the video to find out how Fraport is continuously extending its electronic archive.

 


One archive for all documents

Doxis4 not only archives your documents, it also stores associated records, data and processes: centrally and in the right context.

 

All document & archive formats

Whether PDF, XRechnung, Fattura PA, PEPPOL, ZUGFeRD 2.0 or any other standard format, Doxis4 archives them all. Want documents to be readable even after the ten-year retention period is over? Doxis4 converts them into secure long-term file formats like PDF, PDF/A and TIFF.

Automated data archiving

Doxis4 automatically archives data from ERP, financial accounting or resource planning systems and assigns it to specific documents. It's easy to archive documents in the right context — or let Doxis4 do it for you automatically.

Transactions & processes

Doxis4 even archives the transactions from your specialist applications. The same goes for internal processes (e.g. invoice verification) thanks to a Doxis4 solution that lets you map your entire inbound invoice workflows.

 

Doxis4 archiviert Ihre Belege und alle dazugehörigen Dokumente, Daten und Prozesse: zentral und im richtigen Kontext.

One archive for all documents

Doxis4 not only archives your documents, it also stores associated records, data and processes: centrally and in the right context.

 

All document & archive formats

Automated data archiving

Transactions & processes

 

 

All documents at the touch of a button

From annual financial statements to audits to bid comparisons: With Doxis4, you always find the right document for every business process.

All related information

Use metadata and full-text searches in Doxis4 to find the documents and related information you need: records, data and processes, as well as transactions from specialist applications.

Easily accessible

Access all of your documents and other data directly via Doxis4 — or even from your integrated specialist applications. Simply switch between systems with one click.

Integrated document viewer

The Doxis4 viewer displays over 250 formats: images, data from ERP, HR, TMS etc., PDF, PDF/A, electronic signatures, emails and more directly in Doxis4 — without the need to install the original application.

Temporary audit workstations

Simplify and speed up audits using Doxis4 to set up temporary workstations during external and tax audits. Your auditor has direct access to all the relevant documents. 

Integrate ERP, financial accounting & resource planning systems

Doxis4 integrates with all leading systems.

For end-to-end and automated document archiving, integrate your ERP, accounting and merchandise management systems with Doxis4. Integration is possible with any business application thanks to universal interfaces. Are you already using SAP? Doxis4 has certified interfaces for SAP ERP and SAP S/4HANA. They enable you to archive all other SAP data and to turn your Doxis4 solution into invoice processing that is completely integrated with SAP.

Extendible

Discover Doxis4!

What works for documents works for other records, too! And Doxis4 is capable of even more: Electronic files consolidate your documents in the business context, automated workflows manage them companywide, while DMS makes transparent processing a cinch. This is the foundation for company-wide digitalization.

Document archiving with Doxis4: Technical highlights

  • Certified interfaces to SAP
  • Add document context with freely definable metadata & full-text indexing
  • Automatic transferal of metadata from leading systems
  • Automatic extraction of metadata via Doxis4 Cognitive Services
  • Recognition/flagging of data with PII/EU GDPR relevance
  • Multiple search options across the entire data pool
  • Comprehensive management of legal holds, retention and deletion periods
  • Secure long-term storage formats: PDF, PDF/A & TIFF
  • Extendible for many other archiving requirements right through to company-wide ECM
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Document archiving with Doxis4: Technical highlights

Discover Doxis4

Contact us! We are happy to answer your questions about Doxis4 enterprise content Management. Would you like to experience Doxis4 firsthand? We would be pleased to give you a live demonstration.

We look forward to hearing from you!