Automate your inbound order confirmations
- Same-day processing of inbound order confirmations
- Fast and easy escalation to production
- Quickest possible launch of the process to procure replacements
Keep production running smoothly with
an efficient procurement workflow
Efficient procurement workflows, faster order reconciliation and resilient supply chains are the basis for keeping production ticking along without a hitch and quality at the highest level. By choosing a software-powered purchase-to-pay workflow, you automate redundant tasks and in turn improve your just-in-time purchasing. With automated order confirmation processing, discrepancies are flagged up right away so you can quickly make the necessary adjustments and keep production running on time and budget.
By automatically processing order confirmations you can change the trajectory of your operations – for example, fby detecting deviations in volumes and even the prices of individual line items. Doxis can help you reap the benefits of fully automated order confirmation management, produce on time and in budget, and save time and effort on manual tasks.
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3 steps to automated order confirmations
Receipt and capture of the order confirmation
Once the order confirmation has been received and digitized, Doxis captures all relevant information and files the document in the digital order file and in the supplier workspace. Doxis then transfers all information in the right format to your ERP system (SAP, etc.).
- Automated reading of order confirmations and launch of
downstream processes through to resolution
- Seamless integration with ERP systems
- Deep integration in SAP ERP, S/4 HANA & SAP Cloud Platform
- One process for digital and paper-based order confirmations
Workflow for reconciliation and post-processing
Doxis automatically reconciles information from the order confirmation with the original order and business partner data. The system immediately spots if there’s a discrepancy and lets the responsible employee know, so they can launch the corrective workflow and at the same time place a request for the missing feedstock.
- Access orders & business partner data via standard interfaces
- Automatic transferal of data from orders
- Validation & plausibility checks against order data and master data from your ERP system
- Order ledger for all order confirmations
- Information for supplier management (e.g., to identify unreliable suppliers)
Doxis files the order confirmation in the audit-proof archive for the entire statutory retention period to ensure full compliance with regulatory requirements. You can continue to view the order confirmation on demand from your ERP system.
The future of automated order confirmation processing with Doxis
Uncover the full optimization potential of your purchase-to-pay process.
Put Doxis to work across your entire purchase-to-pay process
Our business processes are much faster and more efficient thanks to the electronic
contract, customer, and supplier files
and the fact that the Doxis solution is fully integrated into SAP.
Ulrich Peekhaus, Head of IT, KNIPEX-Werk C. Gustav Putsch KG
Advantages of automated order confirmation processing
Integration in your IT landscape
Experience Doxis in action
Arrange a live demo for your business where we show you best practice workflows for setting up automated order confirmations.
Discover how digital transformation can revolutionize your processes and unlock their full potential.
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