Automate your order confirmation process for on-time, complete goods deliveries

Automate your order confirmation process with Doxis

Better production planning

Identify delivery volume discrepancies and potential delays right away and source other suppliers or adjust your planning as needed.

Happy customers

Prevent resource bottlenecks to keep production running on time and budget. Your customers will appreciate punctual product deliveries and outstanding quality.

Efficient order confirmation

Automate time-consuming manual tasks and increase productivity by freeing up your employees to focus on core activities like supplier selection.

Advantages of automated order confirmation processing

Fully transparent order confirmations

With the Doxis order ledger you see at a glance all incoming order confirmations along with their status.

Spot discrepancies faster

Immediately see discrepancies between orders and deliveries and confirm them directly in the ERP system’s verification process, e.g. in SAP.

Make work easier

Doxis automatically reads and reconciles the order number with the ERP system and flags up inconsistencies for the user.

Improve supplier quality

Easily track your suppliers’ delivery reliability and price trends and use data mined by Doxis in your evaluation.

Intelligently manage order confirmations

Doxis automatically transfers document data, launches downstream processes in ERP, locates the right person for the task and forwards the right information in context.

Enhance compliance and quality

With Doxis you handle order confirmations in a uniform, fully documented process and archive all important documents audit-compliantly.

Keep production running smoothly

Employees, machines, production facilities: They all depend on materials, components, devices and goods inwards systems to keep production ticking along without a hitch. With Doxis, you ensure everyone has what they need, when they need it. Automate your order confirmation process with Doxis and immediately spot any inconsistencies in volumes, delivery dates and prices. This arms you with all the information you need to adjust your planning or source other suppliers as required. In parallel, intelligent processes reduce the need for manual input and create the basis for streamlining your supplier management environment. The result: Production on time and budget, enhanced quality and happy customers.

Order confirmations with Doxis

  • Automated reading of order confirmations and launch of
    downstream processes through to fully automated posting
  • Deep integration in SAP ERP, S/4 HANA & SAP Cloud Platform
  • Access orders & business partner data via standard interfaces
  • Automatic transferal of data from orders
  • Validation & plausibility checks against SAP master data
  • Order ledger for all order confirmations
  • Freely configurable tolerance limits for automated postings
  • Input help & suggestions lists for manual entry
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Automated reading & extraction

Doxis recognizes order confirmations in any format — whether they arrive electronically or in hard copy. The software automatically reads the individual items, extracts the data and reconciles it with the orders in ERP.

Intelligent verification & posting

Who needs to check the order confirmation in which verification scenario? Leave it to Doxis! It automatically launches the right process and collates all the necessary information. Doxis can even post the order confirmation in ERP.

Information in the right context

Orders, suppliers, invoices: Doxis brings all order confirmations together in the right context. It puts all the information you need for your part of the process at your fingertips.

Handle your order confirmations with SAP & Doxis

Integrate Doxis and SAP for seamless order confirmation processes: You benefit from certified interfaces and the expertise stemming from a longstanding partnership.

  • Use Doxis with SAP ERP, SAP S/4 HANA & SAP Cloud Platform
  • Migrate from SAP ERP to S/4 HANA and simply keep working with Doxis
  • Issue approvals with SAP Fiori & SAP Classic UI

Use Doxis for the entire purchase-to-pay process

End-to-end automation

From checking order requirements and handling supplier inquiries to budget approvals, orders, order confirmations and invoice processing: With Doxis, you automate the entire purchase-to-pay process.

Cross-departmental cooperation

When inquiries about materials or equipment come in, Doxis bundles all relevant documents and processes in eFiles. This not only ensures that areas such as production are involved in relevant processes and that orders are coordinated with the right departments, but also keeps all decisions documented along the way.

Enhance supplier management with the Doxis® iRoom®

Doxis simplifies collaboration with your suppliers: Suppliers use the protected Doxis® iRoom® to upload e.g. their certifications while you can send them quality assessments, photos of defects and much more.

A guide to end-to-end process automation

An in-depth look at how automated order confirmation processes ensure smooth production & reduce manual work: with case studies and actionable insights to digitally transform your business processes for long-term agility.


How can we help you further?

Want to know more about how Doxis can automate your order confirmation process? We would be pleased to give you a live demonstration of Doxis — also at your place of business! We look forward to hearing from you.

Find out how Doxis can help you to reach your goals.

How can we help you?

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