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Teamwork
relies on security

SharePoint archiving with Doxis4

Secure

Archive SharePoint documents in line with audit and EU GDPR requirements

Efficient

Find documents, eFiles and processes directly in SharePoint

Unifying

Use documents from SharePoint in all business processes

A secure basis of information

SharePoint archiving with Doxis4 creates a secure basis of information for your teams.

Already using SharePoint to share and collaborate on documents at your company? SharePoint archiving with Doxis4 is the perfect addition: Doxis4 archives documents subject to retention from SharePoint and versions them with full transparency. Staying compliant has never been easier: Archive your SharePoint documents in line with audit requirements and the EU GDPR with the certified Doxis4 software. In parallel, Doxis4 links all information relevant to the context of your SharePoint documents so users can find related paperwork, data from specialist applications, files and processes directly and conveniently either from SharePoint or in Doxis4 itself. With Doxis4 you create a secure basis of information that takes teamwork to the next level.

SharePoint archiving with Doxis4: Your advantages

1

Archive SharePoint documents & data in an audit-proof way

2

Comply automatically with legal retention periods

3

Conform to EU GDPR retention & deletion guidelines

4

Access archived documents directly from SharePoint

5

Link SharePoint documents to all processes

6

Archive SharePoint documents with zero redundancy

Stay compliant

Doxis4 archives all information securely and with full traceability.

Archive and protect your SharePoint documents and related information with Doxis4: against unauthorized access, modifications and loss. All of your documents, associated processes and data are transparently stored in compliance with EU GDPR and audit requirements — Doxis4 is certified as meeting these standards.

  • Doxis4 automatically manages retention periods and legal holds for all documents
  • Doxis4 logs all access to, modifications and deletion of SharePoint documents
  • Doxis4 archives your SharePoint documents in secure long-term file formats such as PDF, PDF/A & TIFF for guaranteed readability.
. All of your documents, associated processes and data are transparently stored in compliance with EU GDPR and audit requirements — Doxis4 is certified as meeting these standards

Best Practice

SharePoint archiving instills trust

With 3.43 million customers to manage across eight different locations, Swiss telecommunications company Sunrise uses SharePoint archiving with Doxis4 to store customer information even more securely and efficiently. Read on to find out how Sunrise manages documents and sensitive customer data with Doxis4 and gains the trust of its customers as a result.

READ NOW

Archiving made easy

With Doxis4 you archive all documents and data from Microsoft SharePoint.

Automated archiving

Doxis4 archives your SharePoint documents automatically. All new documents are archived securely from the outset. Whenever e.g. project plans are updated, Doxis4 archives them immediately as a new version. Doxis4 prevents any duplicate storage of documents archived manually by users.

Free up SharePoint

You decide what happens to documents after they are archived: Store them in SharePoint and Doxis4 in parallel — or free up space in the SharePoint database. Doxis4 can create links to the archived documents or delete them from SharePoint completely. Whichever option you choose, the documents are always available to search.

Transfer & add metadata

Doxis4 automatically transfers metadata from SharePoint documents. With content analytics, Doxis4 identifies additional information and uses it as metadata. This feature allows you to flag personal data, for instance, that needs to be deleted later on in accordance with the EU GDPR.

Mit Doxis4 archivieren Sie alle Dokumente und Daten aus Microsoft SharePoint.

Archiving made easy

With Doxis4 you archive all documents and data from Microsoft SharePoint.

Automated archiving

Free up SharePoint

Transfer & add metadata

Unified documents, files & processes

Use documents, data, files and processes directly in SharePoint with the Doxis4 SharePoint Portal Connector.

Electronic files

Whether you use SAP, Salesforce or Microsoft Dynamics, Doxis4 bridges the gap between SharePoint and systems like ERP and CRM. With Doxis4, you archive all documents and data in the right context — and retrieve them fast when the need arises needed, e.g. for an audit.

Integrated systems

Whether you use SAP, Salesforce or Microsoft Dynamics, Doxis4 bridges the gap between SharePoint and systems like ERP and CRM. With Doxis4, you archive all documents and data in the right context — and retrieve them fast when the need arises needed, e.g. for an audit.

Document-based processes

Processes like project planning, contract generation and releases often involve several documents. With Doxis4, you link documents and processes from SharePoint and other applications for an end-to-end flow of information.

Enterprise Search

Finding documents, eFiles and related tasks and processes in SharePoint and Doxis4 is easy using metadata or full-text searches. Simply switch between the two systems with one click.

Extendible

Discover Doxis4!

Mit Doxis4 archivieren Sie nicht nur SharePoint-Dokumente: auch Belege, E-Mails u.v.m. bewahren Sie damit sicher auf. Doxis4-Lösungen für digitale Prozesse, Collaboration und Dokumentenmanagement sind die ideale Ergänzung für Ihr elektronisches Archiv – und die Basis für Ihre unternehmensweite Digitalisierung.

SharePoint archiving with Doxis4: Technical highlights

  • Provides comprehensive rules for manually & automatically archiving documents & folders from SharePoint, SharePoint Online & Office 365
  • Cognitive Services analyze content & add validated metadata
  • Archived elements accessible from SharePoint, including without the need to restore
  • Transparent version management with the option to directly open all older versions
  • Extensive management of retention periods & (multiple) legal holds
  • Expandable via the Doxis4 SharePoint Portal Connector: use documents, eFiles and processes directly in SharePoint
  • Extendible for many other archiving requirements through to company-wide ECM
FURTHER DETAILS
SharePoint archiving with Doxis4: Technical highlights

Discover Doxis4

Contact us! We are happy to answer your questions about Doxis4 enterprise content management. Would you like to experience Doxis4 firsthand?

We would be pleased to give you a live demonstration.