Content federation with Doxis4

All information

Uniformly access information from all sources and in the right context and utilize the information in your business processes

Generate metadata

Metadata allow you to connect and protect information and find it faster — regardless of its storage location

Integrate information silos

Bring information back from obscurity by deploying Doxis4 as the connecting link to your legacy system landscape.

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Information needs to be on hand whenever and wherever I need it. I want to be able to make decisions with all the necessary information available automatically — not have to search for it manually. For this to happen, information must be consolidated and all the various programs connected together.

Jens Düssel, Head of IT and Organization, DEGES

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Single source of truth

Create centralized, seamless access to reliable information for all users — regardless of its storage location.

Consistent information management

Manage key documents and data across multiple systems — users quickly & easily find the information they need.

Shorter lead times, better results

Accurate information expedites decision-making & brings business processes to an earlier conclusion.

AI-based user support

Use the Doxis4 Cognitive Services across your business to, for instance, classify documents or generate metadata.

Guaranteed compliance

Manage documents subject to retention & sensitive data securely & uniformly across a vast array of systems.

Streamlined system landscape

Cut your running costs by consolidating legacy systems & migrating important documents to Doxis4.

Best practice

Directly access all information sources

Looking for customer information in unstructured file directories, numerous archives and the CRM platform takes a lot of patience — or it takes Doxis4! At Sunrise, employees quickly and easily find all the customer files, data and documents they need from across the company. Read on to find out how the telecommunications provider has optimized its information management with Doxis4.

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Harness the value of
information silos

Databases, servers, ERP and CRM platforms, Microsoft SharePoint, file directories… Your company stores valuable information in numerous places — mostly isolated and difficult to locate. The result: Delays to critical business processes and an impaired ability to provide information. Content federation services from Doxis4 link together all your information systems. You manage documents and data consistently and in the right context, creating a central point of access to information for users, regardless of the storage location. With Doxis4, you bring information back from obscurity and make business processes run seamlessly.

Our content federation services connect previously isolated content sources and give Doxis4 users seamless access to scattered information stores. They also make it much easier for companies to stay fully compliant and to deploy content analytics and machine learning. Our inclusion in Gartner's "Hype Cycle for the Digital Workplace, 2020" under Content Integration Services is testimony to our vision.

Dr. Gregor Joeris, CTO of the SER Group

Dr. Gregor Joeris, CTO of the SER Group

From isolated systems to content federation

Active information management

Doxis4 finds information from all sources, automatically assigns metadata and connects it to eFiles and processes — so the information can be actively used in business processes.

Context assignment

Doxis4 automatically assigns information to the right context: invoices to vendor files, résumés to application processes, orders to supplier files, etc.

Simple information transfer

Need to version documents from the file directory and archive them in line with audit requirements? Simply transfer them to Doxis4 at the touch of a button and use all the benefits of ECM.

What is your strategy for dealing with content stored in silos?

Providing content integration links between systems 33 %
Migration and consolidation in an ECM system 20 %
Using enterprise search, or search portal across systems 15 %
Continuing to manage in separate repositories 17 %

Source: AIIM Industry Watch: "ECM Decisions – strategic options for managing, accessing and preserving content"

This AIIM study highlights how differently companies are tackling the issue of harnessing the value of information scattered across different locations. Yet 83% of those surveyed were clear about one thing: No change is not a viable option. Don't let legacy information silos slow you down. Now is the time — for new and integrated strategies. Content federation, enterprise search, migration and consolidation — with its flexible content federation services and numerous connectors, the Doxis4 platform helps you implement your strategy: hybrid, scalable and ready for the future!

One solution for all strategies

Doxis4 is a standardized metadata platform for ECM, BPM & collaboration. With Doxis4, you implement all content strategies — from enterprise search to federated content to consolidation — with just one software solution.

Enterprise search

Quickly find all relevant information regardless of its storage format or location — with the Doxis4 enterprise search function and integrated viewer for over 250 formats.

Content federation

Manage information from external sources, assign metadata and integrate it into processes or electronic files just as if it was stored in Doxis4. It's easy with the Doxis4 content federation services.

Migration & consolidation

Outdated systems cost time and money that you could put to better use elsewhere. With the Doxis4 consolidation service, you simply deactivate legacy systems yet retain access to all documents and data, which are then migrated step by step.

Find out more about content federation in practice:

Connect information company-wide:
Video: Bernard Krone Holding

Watch Customer video

information management worldwide:
Video: Eissmann Group Automotive

Watch Customer video

How DEGES eliminates
information silos & bundles knowledge in the
right business context

Read Customer Story

Fact sheet: High-performing
full-text search across
all company sources

Read Fact Sheet

Content federation & compliance

Content federation with Doxis4 unlocks all information, company-wide. It's easy to identify, for instance, personal data or documents subject to retention — in all source systems. With Doxis4, you lay the groundwork for compliant information management.

  • Flag information with EU GDPR relevance & irretrievably delete it at any time
  • Protect sensitive information against unauthorized access & manipulation
  • Automatically comply with legal retention periods

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Company-wide EU GDPR compliance

Knowing where every last bit of personal data is located is essential for EU GDPR compliance — to ensure it can be properly protected and verifiably deleted. Read on to find out how Doxis4 gives you the peace of mind of knowing you comply fully with data protection requirements.

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One uniform content services platform

As a uniform platform with a common medata layer for all information objects, Doxis4 boasts a range of benefits, including:

Homogeneous architecture

Leave behind a patchwork landscape of individual products and move to a standardized platform with fully integrated services.

All-in-one solution

No need for additional middleware tools to integrate content from external sources.

Highly scalable

Doxis4 is multi-tenant & multi-repository capable and offers unlimited scaling — even for integrating external sources.

Content analytics

Use all the automation and assistant functions of the Doxis4 cognitive services for both internal and external content.


Discover the Doxis4 platform!

With Doxis4, you create a unified platform for information from all sources and cross-system business processes. Doxis4 is the basis for a diverse array of business applications in all areas of your company. On top of this, with Doxis4 you stay fully compliant and maximize data quality to facilitate the effective deployment of AI.

Doxis4 content federation: Technical highlights

  • Services for content federation, enterprise search & migration
  • Enterprise search & ECM on a single technology platform
  • Uniform metadata for content & workflows from all sources
  • Ideal for cross-system workflows & processes
  • AI-based content analytics for all content
  • Supports multiple organizations & content repositories
  • Numerous connectors, e.g. to SAP, Microsoft, file systems and many more
  • Unlimited links between internal & external content
  • Uniform access to all information via dashboards
  • Convenient consolidation service for migration
  • Compliance: transparent documentation & reports
More details
Doxis4 content federation: Technical highlights

Interested in finding out more?

Want to learn more about how content federation with Doxis4 can help your organization?

Would you like to experience Doxis4 firsthand? Schedule your personal live demo of Doxis4 or arrange for us to visit your company to show you its potential live and up close. We look forward to hearing from you!


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