Doxis — systematic DMS support

Essential for intelligent information management:

The digital transformation is showing no signs of slowing down. Make sure you, too, are ready for the digital future with a document management system, or DMS for short. A DMS will help you to digitally manage documents and data, consigning unmanageable mountains of files to the past. The result? You cut costs and save valuable time by expediting document-driven processes.

Document management system: in a nutshell

A document management system is software designed for archiving, searching, working on, steering and organizing documents and data. Document management software — such as Doxis — forms a core component of modern enterprise content management system (ECM). These systems enable companies to intelligently manage information, especially unstructured information.

Find out more about document management with Doxis »

DMS software — the system for better organized daily work

More and more companies are working digitally. They receive and generate emails, faxes, contracts, invoices and other documents electronically. On top of this, many sectors use an array of multimedia objects — images, drawings and videos to name a few. In parallel, companies still receive paper documents to be scanned and then processed digitally. The result is a deluge of documents and content arriving via different channels and in a range of formats. So how do companies stay on top of it all?

The answer: With innovative DMS software that supports their document management system and helps them to organize information:

Companies can uniformly structure and organize documents and store them securely

The search functions of the document management software enable employees to find all the information they need — fast

Extensive options support digital document processing

Document management software helps companies to transparently and compliantly archive, steer and manage documents.

Successful document management systems: What modern DMS software has to offer

Central & secure storage

Rather than storing documents multiple times in separate, unconnected systems, with DMS software companies can save everything centrally. Regardless of where employees are based out of, they save and access documents at a shared storage location. A document management system helps companies to fulfill compliance requirements, thanks to access authorizations, seamless change logs, the assignment of retention periods, audit-proof archiving and much more. Documents stay protected against theft, manipulation and loss.

Information with structure & context

DMS solutions bundle together documents and processes relating to a business case, customer or project in electronic files, making the information relevant and useful. Information can be stored in a uniform, structured way to give employees a 360° view of all information associated with the case. All documents are saved just once in the document management system. If documents are required in multiple scenarios, a link is created in the corresponding electronic file — eliminating the need to store multiple copies in different locations.

Seamless searching & access

A modern document management system includes a range of search functions that make it easy to locate information using full-text, metadata and similarity searches. Employees find the information they need quickly and precisely — even across multiple linked ERP, CRM, email and filing systems. A universal viewer displays various document formats with no need to swap to different search dialogs or applications. Information availability is expedited across the entire company.

Transparent processing steps

Every time a document is edited, the version control function — including check-in and check-out — creates a new document version. Version control offers full transparency regarding who made which changes and when, and everyone can see at a glance which version is the most up to date. Annotation features such as comments, sticky notes, stamps, highlighting and more can also be added, so colleagues can include extra information for one another directly in the digital document. This improves communication and aids processes in which multiple team members work on the same document.

Transparent document steering

With workflows, companies can automatically steer documents (emails, inbound invoices and more) to the right employee. Entire processes, such as releases and follow-ups, can be digitally modeled and automated, ensuring everyone involved in processing always has the right documents at the right time. Not only does this prevent delays caused by long idle periods, but also means everyone can clearly see the current status, processor and outstanding steps of a process instance.

How the Doxis document management system helps you:

  • Always in control of information: Centrally, transparently & securely manage your documents.
  • Information at the touch of a button: Quickly access all the information you need — anytime, anywhere.
  • Expedited processes: Rapidly, agilely and transparently steer documents.
  • The modern way of collaborating: Establish a secure basis of information for cross-location communication and collaboration.
  • Comprehensive protection: Store documents securely, e.g. in compliance with GoBD, EU GDPR, legal retention periods, etc.
  • Paperless office: Digitize your document-driven process instances from end-to-end — and become a digital leader!

Discover Doxis

Contact us! We are happy to answer your questions about Doxis document management.

Would you like to experience Doxis firsthand? We would be pleased to give you a live demonstration.

We look forward to hearing from you!

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