Employees can rest assured their data is in safe hands — with the audit-proof archive at HANSA-FLEX

We launched a centralized ECM platform with the goal of creating order, transparency and auditability.
Petra Haas, Project and Department Head of Organization Management, Aareal Bank Group

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Audit-proof archiving on the Doxis4 platform

Fulfill legal requirements

Audit-proof archiving keeps you fully compliant with the relevant requirements of a wide range of countries and minimizes the risk of compliance violations.

Protect company knowledge

Keep your valuable company knowledge safe — with guaranteed immutability and protection against loss and unauthorized access company-wide.

Deploy resources better

Reduce the time and effort needed to fulfill compliance requirements and free up time for your employees to focus on improving products and services.

Supported by server-based, audit-proof email archiving, we now always fulfill the legal requirements for handling revenue-related documents.

Werner Höltl, Application Manager (Finances), Duravit AG

Easier compliance

Automated workflows make it easy for your employees to stay compliant: for storage and archiving, for creating procedural documentation and for complying with retention periods.

Breeze through audits

Make the audit process easier on both sides: Immediately provide internal and external auditors the information they need in a ready-to-go format — and pass your next audit with flying colors.

Transparent process steps

Doxis4 fully versions all processing steps with a transparent log of all changes to documents. Say farewell to time-wasting follow-ups and mistakes caused by using outdated information.

Find information even faster

Locate audit-proof archived documents, data and even processes and workflows directly, cut down on search times and stay primed to provide information to the authorities, customers and business partners at any time.

These companies already use audit security solutions from Doxis4

Staying compliant and avoiding penalties has never been easier

Manually safeguarding auditability in accordance with legal requirements — not to mention compliance with the EU GDPR — is incredibly labor intensive. Doxis4 makes it much easier: With the certified software, you archive commercial, legal and technical documents automatically, on time, immutably, traceably and in line with EU GDPR. Avoid penalties for incorrect bookkeeping or data protection violations, secure valuable company knowledge and reduce the time and effort needed to fulfill and document compliance.

Case study

All new hard copies are shredded smoothly and seamlessly. There is no need to store paper any longer. Copies are always sufficient, even in court proceedings. It’s irrelevant whether they come from an audit-proof archive or a paper file.

Nina Orywal, Human Resource Manager, HANSA-FLEX

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Certified audit security

Doxis4 fulfills the requirements for audit security — domestically and internationally. Multiple certifications of Doxis4 attest to its compliance

Doxis4 is certified to the IDW PS 880 standard
Doxis4 is ISO 16175-2 certified for international records management
and more

Complete & secure

By the book

Legal and internal compliance requirements are fulfilled for all documents, data and processes across the enterprise in a traceable manner.

Complete

Documents, contracts, salary statements, emails: Doxis4 archives all documents in an audit-proof manner — throughout the organization and at all locations.

Always secure

With Doxis4 your entire archiving process is audit-proof. All documents are directly archived at creation, at invoice receipt and right when they arrive via mail.

No losses

When it comes to archived information, Doxis4 automatically complies with legal retention periods. This means that no document is prematurely deleted. On the contrary: you’ll always find what you seek.

Get to know Doxis4 live!

In a live demo or at your place of business.

Arrange a Live Demo

Protected & traceable

Safe

Doxis4 ensures the immutability of your documents. It protects them from modifications and manipulation. Access rights make sure that only the right users gain access to documents.

Traceable

Doxis4 logs each action in electronic archiving: the audit trail function and versioning ensure the transparency of all changes and accesses, e.g. during business audits.

Documented

Are you changing your archiving procedure, e.g. by introducing a new system for invoice processing? With Doxis4 you can create the relevant procedural documentation.

Audit-ready

Doxis4 enables you to immediately provide all relevant documents and documentation in a ready-to-go format. You’ll be fully prepared for the next audit.

Find out more about audit security in practice:

Transparency and auditability for all documents at Aareal Bank

Read Customer Story

How Duravit audit compliantly archives its customer emails and fulfills legal requirements

Read Customer Story

Automated, audit-proof inbound invoice processing at bofrost*

Read Customer Story

How Delvag Versicherungs-AG audit compliantly maps regulatory processes

Read Customer Story

Possible use cases of company-wide digitalization

Contract management »

EU GDPR compliance »

Digital inbound invoices »

Document management »

eFiles »

Automated workflows »

How can we help?

Discover with us how Doxis4 can help you meet your goals.

Would you like to learn more about audit security with Doxis4? Schedule your personal live demo of Doxis4 or arrange for us to visit your company to show you its potential live and up close. We look forward to hearing from you!