Electronic HR files with Doxis4

Faster & cost-effective HR processes

All employee information structured in HR eFiles for faster request processing and a more cost-effective way of working.

More time for strategic tasks

Free your HR team from time-intensive manual searches & paper filing so they have more time for strategic tasks, e.g. recruiting, retention and development initiatives.

Mitigate risks & boost accountability

Contracts, agreements & more: Monitor and react on time to deadlines, missing documents & approvals, etc. to stay legally on track and accountable.

With the employee entry workflow based on Doxis4 BPM, we are confident that new employees get the right software access, hardware and chip for building entry on time.

Sandra Nee,  IT, Bernhard Krone Holding SE & Co. KG

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Avoid data protection violations

HR eFiles enable automated and compliant management of employee personal data according to data protection regulations and retention policies and laws.

Fewer errors and missed opportunities

Clearly view and manage in a single access point all information & documents of the employee lifecycle to ensure fewer errors & missed opportunities in, e.g., onboarding, contract management, training, offboarding, etc.

Secure employee data & documents

With fully documented employee histories plus total control over who can view, access and modify employee data, your organization is able to ensure absolute security and peace of mind.

Flexible & easier way of working

No matter your location or device, directly access the Doxis4 HR eFile and manage documents & processes — also in teams. The Doxis4 HR eFile provides modern usability and a uniform, streamlined & convenient way of working.

These companies have chosen to work with Doxis4 HR eFiles

The basis for fast and secure HR processes? The Doxis4 HR eFile

Recruitment, training, onboarding/offboarding: Your HR processes involve countless documents, many of which change hands multiple times. With Doxis4, you manage and process everything digitally: Whether it's a question about job applicant criteria for the hiring department or about severance agreements for the legal team, you steer documents and the associated tasks to the right colleagues. Doxis4 streamlines HR management to benefit the HR team, the company and its employees.

Case Study

The digital HR file was the first step in our company's digitalization strategy. It gives us an efficient process structure so that we can save on time and costs in HR management.

Nina Orywal, HR Manager, HANSA-FLEX

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Streamline employee processes with the HR eFile

Transparent employee lifecycle

With version control and a uniform folder structure with complete transparency, you have complete oversight over the employee lifecycle.

Automated onboarding/offboarding

Manage the provision & return of access cards by IT, company vehicles & office equipment by purchasing, and much more.

Intelligent HR data management

Combined with Doxis4 Cognitive Services, employee documents are automatically classified according to data protection laws.

Skills management

Create an overview of all employees' skills and manages ongoing professional development, certifications & training.

Electronic vacation requests

Digitally file & approve — also on mobile devices — and maintain full transparency for employees.

Digital travel expense accounting

Travel receipts can be scanned on a mobile device & submitted directly.

Product video

How Doxis4 manages HR documents in compliance with data protection laws

Data protection laws are proliferating. The EU GDPR and the new California Consumer Privacy Act (CCPA) are only the beginning. Here we show you how Doxis4’s capabilities are combined with cognitive services to ensure compliance with GDPR regulations in HR management.

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Seamlessly connect with HRIS/HCM systems

The HR eFile connects with major HRIS/HCM systems to get information to your HR team rapidly & directly – and they never have to leave their familiar interfaces. From SAP or Oracle to ADP or VEDA, with Doxis4 you integrate any HR and invoicing system into your personnel eFiles and streamline your work in the process:

  • Adding a new employee to the HR system? Doxis4 automatically creates a new personnel file and launches the onboarding proces
  • Doxis4 automatically transfers HR data and documents, e.g. wage/salary slips
  • Switch directly between a Doxis4 personnel file & your business application at any time

Learn more about Doxis4 HR eFiles

Streamlined onboarding to get employees off to the right start at Bernhard Krone Holding

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Manage data in your SAP HCM system in compliance with the EU GDPR

Read White Paper

Video: How Doxis4 helps HR to manage personal data compliantly

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Optimized & automated HR

Read Brochure

Doxis4 gives us a multitenant ECM system that fully enables us to implement digital personnel files as an SaaS solution at the radiology offices we support.

Jörg Buchmann, CEO,  ARV- IT / IT-Service- Gesellschaft für
Ambulante Radiologische Versorgung mbH

Find the right DMS for your needs!

What should a DMS offer? What are the benefits you seek from it? This guide takes you step by step through the process of finding and launching a document management system. It includes practical information and checklists, use cases and recommendations.



Questions about Doxis4 HR eFiles?

Our experts in HR solutions are happy to answer any questions you have. We look forward to helping you solve your unique challenges in HR management. Contact us today!

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+49 (0) 30 498582-0

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