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Free up time for the important things — with the
Electronic HR file with Doxis4
Utilize the power of the
Electronic HR files with Doxis4 are your basis for fast and secure human resource processes.
When it comes to inquiries relating to employees, applicants, contracts, expenses or insurance, as HR you are the first point of contact. The Doxis4 electronic HR file helps you to perfect the art of responding quickly: Immediately find all HR documents, emails, processes and data from your HR system — clearly structured and available anywhere, anytime. From processing and filing applicant documents to managing the onboarding process and granting access to HR files.
Electronic HR files with Doxis4: Your advantages
Best practice
Welcome to the digital world!
In just three months, the HR team at HANSA-FLEX rolled out the electronic personnel file with Doxis4 — saving each employee an hour of searching every day. Read on to find out how the hydraulics specialist is optimizing HR management across all of its sites with Doxis4.
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means clear
The Doxis4 electronic personnel file brings together all information on your employees.
means practical
The practical DMS functions in Doxis4 make it easy to work on your HR documents.
means integrated
The integration of Doxis4 with your business applications saves you multiple process steps:
From SAP or Oracle to ADP or VEDA, with Doxis4 you integrate any HR and invoicing system into your personnel eFiles and streamline your work in the process:
- Adding a new employee to the HR system? Doxis4 automatically creates a new personnel file and launches the onboarding proces
- Doxis4 automatically transfers HR data and documents, e.g. wage/salary slips
- Switch directly between a Doxis4 personnel file & your business application at any time
means transparent
With Doxis4, you digitally map all HR processes: transparently and across departments.
Recruitment, training, onboarding/offboarding: Your processes involve countless documents, many of which change hands multiple times. With Doxis4, you manage and process everything digitally: Whether it's a question about job applicant criteria for the hiring department or about severance agreements for the legal team, you steer documents and the associated tasks directly towards the right colleagues. Doxis4 gives you a clear overview of who completed what task and what is still outstanding.
means secure
Doxis4 personnel files verifiably protect all documents and data on your employees.
Only specific employees and managers can access sensitive employee information. With Doxis4, you say exactly who can see, edit and delete which files, folders and documents. And if an employee requests access to their own personnel file, Doxis4 contains a separate workflow specifically for this purpose, so it's easy for you to grant temporary access to the employee in question.
means on time
Doxis4 is a certified solution for the audit-proof archiving of your personnel files.
Doxis4 archives all HR files and documents in compliance with audit requirements, automatically assigning and monitoring retention periods:
- 2 years: minimum for written warnings, overtime sheets, etc.
- 3 years: recommended for all documents
- 6 years: for wage tax-related data & documents
- 10 years: payroll documents relevant for profit reporting
- You can also assign other individual retention periods as necessary
Discover Doxis4!
With Doxis4, you have the perfect basis for introducing digital document and process management not only in HR, but company-wide. Temp agencies use staffing files and more with Doxis4. It doesn't matter in which industry or department your digital solutions are required, Doxis4 can be deployed universally, making it the right fit for your company!